OnCall · ATS Workforce Hub
Multi-Portal Recruitment & Workforce Management Platform.
A complete Applicant Tracking System built for Admins, Recruiters, Candidates, and Vendors to manage hiring, onboarding, job requisitions, interviews, timesheets, payroll workflows, and workforce operations through dedicated role-based portals.
Steps
We started by analyzing hiring workflows, recruiter operations, vendor collaboration needs, candidate journeys, and workforce timesheet processes to define a scalable ATS architecture. Next, we designed separate role-based portals, developed automation workflows, integrated resume parsing, interview systems, onboarding modules, and payroll-ready timesheet approvals.
Disconnected Hiring Operations
Recruitment, onboarding, scheduling, vendor communication, and payroll tasks were managed across separate tools, causing delays and duplicated work. Limited visibility between admins, recruiters, vendors, and candidates created slow decisions, missed updates, and inefficient workforce coordination.
Unified Multi-Role ATS Ecosystem
Built a centralized ATS with dedicated portals for Admin, Recruiters, Candidates, and Vendors connected through one secure workflow engine. Added automation for hiring pipelines, interviews, onboarding, approvals, timesheets, and reporting to simplify day-to-day operations.
Faster Hiring & Better Workforce Control
The platform reduced manual coordination, accelerated recruitment cycles, and improved collaboration across all stakeholders in the hiring process. Organizations gained real-time visibility into staffing, attendance, payroll readiness, and operational performance from one system.
Inside the build
How we built it, phase by phase
We gathered business requirements, user permissions, hiring stages, requisition workflows, candidate lifecycle, and payroll operations before creating product wireframes and system planning. Then we developed scalable frontend portals, secure backend APIs, workflow automation, dashboards, notifications, and approval systems with responsive user experiences.
Requirements Gathering
- User roles
- Hiring flow
- Vendor logic
- Job pipeline
- Timesheets flow
UI / UX Design
- Portal wireframes
- User journey
- Dashboard layouts
- Admin UI
Development
- Frontend portals
- Backend APIs
- Role permissions
- Resume parsing
- Interview module
Features
Smart Job Management
Create jobs, assign recruiters and vendors, define shifts, salaries, positions, and hiring requirements with flexible controls.
Hiring Pipeline Tracking
Track candidates from applied stage to screening, interviews, offers, onboarding, and active worker conversion.
Resume Parsing System
Upload resumes and automatically extract candidate details, skills, experience, and profile information instantly.
Interview Management
Schedule interviews, conduct video meetings, collect evaluator feedback, ratings, and hiring notes collaboratively.
Vendor Collaboration
Allow vendors to review requisitions, recommend candidates, track submissions, and support hiring fulfillment.
Timesheet Approvals
Multi-step approval workflow from worker submission to vendor review and final admin approval.
One platform, every stakeholder
Central command for the whole platform
Central command center for managing users, recruiters, vendors, jobs, approvals, payroll, analytics, and system-wide operational workflows.
User Management
Create, edit, suspend, and manage all platform accounts.
Billing & Payroll
Manage invoices, payments, payroll cycles, and approvals.
Global Reports
Track staffing metrics, jobs, applicants, and workforce performance.
Run hiring pipelines end to end
Recruiters manage jobs, candidate pipelines, interviews, onboarding, workers, and day-to-day hiring operations efficiently.
Job Posting
Create requisitions with shifts, salaries, and vendor assignments.
Candidate Pipeline
Move candidates through screening, interviews, offers, and onboarding.
Worker Assignment
Assign active workers to jobs and shifts.
A clear path from apply to active worker
Candidates explore jobs, apply easily, track progress, upload documents, and transition into active workers.
Job Discovery
Browse recommended jobs based on skills and location.
Application Tracking
View hiring stage progress and interview schedules.
Profile Completion
Complete profile to unlock worker eligibility status.
External partners in the loop, not in the way
External vendors review requisitions, recommend candidates, approve timesheets, and collaborate with recruiters.
Requisition Access
View assigned jobs and hiring demand status.
Candidate Recommendations
Recommend suitable candidates for open positions.
Timesheet Review
Verify worker hours before admin approval.
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